Email Notifications & Auto-Responses: How to Set Up for Forms

Every form submission tells a story.

It might be a customer asking for help, a lead requesting a demo, or a loyal fan signing up for your newsletter. But what happens after they click “Submit”?

If your answer is nothing, then you're missing a golden opportunity to connect.

Without a confirmation or follow-up, the user is left wondering: Did it go through? Should I try again? Will someone respond?

And on your side, you might not even know a submission happened.

That’s where Email Notifications and Auto-Responses are important.

They act as digital messengers, instantly delivering updates, confirmations, and connections without any burden. They notify your team instantly when someone fills out a form, and they reassure users that their message has been received and valued.

In this guide, we’ll show you how to set up both in Rebolt form builder, so every submission turns into a conversation, and every lead, a potential relationship.

Let’s get started.

What are Email Notifications & Auto-Responses?

Email notifications are automatic emails sent to you or your team whenever someone submits a form. They act as instant alerts, delivering submission details directly to your inbox so you can stay informed and respond without delay. This ensures that every lead, inquiry, or message is captured and routed to the right person for quick action.

Auto-responses, on the other hand, are emails sent to the form submitter as a confirmation that their message was received. It adds a layer of professionalism and trust by acknowledging their submission and optionally guiding them on the next steps. These responses can be customized to match your brand voice and help maintain clear, timely communication with users.

Why Email Notifications & Auto-Responses Are Crucial?

Setting up email notifications and auto-responses is a strategic move that directly impacts user experience, conversions, and team efficiency. Here’s why they matter:

1. Never Miss a Lead or Submission

Instant alerts ensure you're notified the moment someone fills out your form. No need to manually check, just open your inbox and respond while the lead is still hot.

2. Build Instant Trust with Users

Auto-responses create a seamless user experience by confirming their submission was received. It assures them that their message didn’t go into a black hole, and that you value their time.

3. Save Hours with Automation

Manually replying or reviewing submissions? That’s old-school. Automated emails help your team focus on what matters most, like closing deals or solving problems.

4. Streamline Internal Workflow

You can route notifications to specific team members based on form responses. That means your sales, support, or operations team gets the right info at the right time, no delays, no confusion.

5. Set Expectations and Drive Action

Auto-responses aren’t just confirmations, they’re opportunities. Use them to:

• Share next steps
• Offer downloads or resources
• Link to your calendar or support page
• Cross-sell or upsell your services

6. Improve Customer Experience

A quick, clear response tells users you’re attentive and professional. That’s a small gesture with a big impact on customer satisfaction and brand perception.

How to Set Up Email Notifications in Rebolt?

Setting up email notifications in Rebolt ensures that you never miss a form submission, whether it's a lead, support request, or feedback. With just a few clicks, you can route submissions straight to your inbox (or your team’s), so you can take immediate action.

Here’s how to do it:

Step 1: Create & Access Your Form

• Log into your Rebolt Dashboard.
• Select an existing form or click Create New Form to start from scratch or choose a template.

Step 2: Open Form Integration Settings

Once inside the form builder, navigate to the right side menu and click on the “Integration” icon.

Now, select the “Email Notifications” option and click on the email setting.

Step 3: Add Email Integration

In the setup area, enter the email addresses where you'd like to receive form submissions.

You can add multiple emails here, which is great for notifying your sales, support, or operations teams.

Step 4: Save, Test & Launch

Once you've entered your email address, click the "Save" button. Now, publish your form and test to verify that email alerts are received. 

This ensures everything renders perfectly. Once you’re happy with your setup, click “Save” and share with users. You're all set!

How to Set Up Auto-Responses in Rebolt Using Zapier?

Sometimes, you need more flexibility and automation power for your auto-responses, like sending a custom email via Gmail, Slack alert, or even pushing data into your CRM. That’s where Zapier is a very helpful platform.

Zapier is a no-code automation platform that connects Rebolt with 6,000+ apps, helping you automate responses, route leads, and personalize communications based on your form data.

Why Use Zapier for Auto-Responses?

While Rebolt has built-in auto-response features, Zapier allows you to:

• Send emails from your own Gmail or Outlook
• Trigger different responses based on form input
• Push data into tools like Mailchimp, HubSpot, or ActiveCampaign
• Add delays or logic between steps
• Notify multiple channels (email, SMS, Slack, etc.)

Tools You Can Use in Zapier for Auto-Responses

1. Email by Zapier – Send custom transactional emails
2. Gmail – Trigger branded responses from your business account
3. Mailchimp / ActiveCampaign – Add leads to a sequence
4. Slack / Microsoft Teams – Notify your team instantly
5. Filter by Zapier – Send different responses based on user answers
6. Delay by Zapier – Time your responses for maximum impact

Steps to Set Up Auto-Responses with Zapier

To set up auto-responses for your Rebolt forms using Zapier, you’ll first need to connect your form to Zapier. Once connected, you can create automated workflows (Zaps) that trigger actions like sending a custom email, adding leads to your CRM, or notifying your team in Slack without writing any code.

Want to set it up in just a few clicks? Read our step-by-step guide: How to Connect Rebolt with Zapier and start automating your responses today.

Final Thoughts

Automated emails might seem like a small feature, but when used strategically, they can transform how your business communicates. With Rebolt web forms, setting up email notifications and auto-responses is smart, scalable, and effective.

Whether you're a solo entrepreneur or managing a growing team, these tools help you stay responsive, build trust, and never let a lead slip through the cracks. From instant alerts to warm welcome messages, every interaction counts, and Rebolt helps you make it count.

Start creating meaningful touchpoints with every form submission. Your next loyal customer might be just one auto-response away.